Section: Secretarial, Administration Vacancy 785

Post:Divisional Secretary - Central London - Ј18-20k

Salary contractual

Requirements and conditions

Age:

Has no value

Gender

Has no value

Education:

Work schedule:

Has no value

Work place:

Kingston

The announcement text:

Candidate Profile This role requires someone who can work unsupervised, delivering high quality, accurate and effective secretarial support. Inter-personal skills will be polished. Summary of Duties Secretarial  Co-ordinate activities, appointments and meeting schedules for the senior management team  Update networking schedule weekly  Filter all communications (phone, fax, post) for senior management team.  To produce quality and timely reports, correspondence, presentations, information to agreed standards and deadlines, in liaison with PA*Proposals team  Organise Project Leaders*Financial Managers Forums and prepare presentation  Provide effective cover and assume the role of PA in any periods of absence as and when required  Attend secretarial and divisional quarterly meetings  If available, cover Site Secretaries sickness & holidays  Assist with Divisional PA at marketing events from time to time, sometimes outside normal office hours  Order stationery supplies  Deal with incoming and outgoing post  Filing of correspondence Live Projects  Log and monitor staff expenses, petty cash and cheque requests, in order for fast effective processing  Update site phone and fax sheet and issue  Management of Monthly Project Reviews  Update PPP and issue weekly  Chase and collate Billings monthly  Maintain an awareness of past and present projects, contacts, clients Staff  Organise Introduction Itineraries for new staff  Input absence forms onto ASR*holiday chart and chase sickness forms  Maintain list of freelance*contractors and email to HR monthly  Monitor staff location changes and notify reception  Maintain email groups on Lotus Notes  Maintain register and reallocation of IT equipment Relationships It will be an integral part of the job to forge relationships with: • Divisional Directors, PA and Administrator • Project Managers and project teams • Site secretaries Skills and Personal Attributes This person must have: • Word*Excel*Power Point*Lotus Notes • Ability to work on own initiative • Good organisational and time management skills • Ability to communicate positively and effectively • Confident, professional telephone manner • Attention to detail and accuracy • Flexible, motivated, adaptable and team player • A willingness to learn new skills, responsibilities and roles • Ability to handle confidential matters in an appropriate manner

Contact information

Employer:

Email:

1030@coventrycareer.informnow.com

Phone:

020 7556 1124

Publication date: 2009-03-21 01:43:43

Vacancies
in Kingston

Resume
in Kingston

Section: Secretarial, Administration Vacancy 785

Vacancies in Kingston

Resumein Kingston

Section: Secretarial, Administration Vacancy 785

Vacancies
in Kingston

Resume
in Kingston